Adding a Subscriber or Guest mailbox

To add a Subscriber or Guest mailbox:

  1. Click the Mailbox Administration heading.

  2. Click the Add Mailbox link.

    The Add Mailbox page appears.

  3. In the Mailbox box, type a valid mailbox number.

    Use numbers that are the same as the extensions used at your site. For example, extension 27 has a mailbox number of 27.

  4. From the Mailbox Type list box, select Subscriber.

  5. Click the Submit button.

    The Subscriber Mailbox page appears for the mailbox.

  6. In the Extension box, type the extension number of the mailbox.

    If you want to create a Guest mailbox, leave this box empty.

    Alternate DN, Message Waiting and Call Screening are not available unless you enter an extension in the Extension box.

  7. In the Last Name and First Name boxes, type the name of the mailbox owner.

    The combined names can be a total of 15 characters. Do not create a name that starts with 1, for example "1Smith".

  8. From the Class of Service list box, select a Class of Service.

  9. Select the Display in Directory check box if you want the subscriber’s name to appear in the directory.

  10. Select the Enable Message Waiting check box if you want to enable Message Waiting. Leave this box blank if you are adding a Guest mailbox.

  11. Select the Auto-Login check box if you are creating a Subscriber mailbox and you want to enable Auto-Login. Do not select Auto-Login if you are creating a Guest mailbox.

  12. From the Outdial Type list box select an outdialing option. This setting does not appear if you use CallPilot Mini.

  13. In the Alternate Ext 1 box type the alternate extension if the subscriber has one. Leave this box blank if you are adding a Guest mailbox.

  14. Repeat step 13 for  Alternate Ext 2, Alternate Ext 3, Alternate Ext 4, and Alternate Ext 5 boxes, if you require additional alternate extensions. If you do not require other alternate extensions, leave these boxes empty. Leave this box blank if you are adding a Guest mailbox.

    You can enter a second alternate extension in the Alternate DN 2 box only if you enter an alternate extension in the Alternate DN 1 box.

  15. Select the Enable Call Screening check box if the subscriber wants to have Call Screening. Leave this box blank if you are adding a Guest mailbox.

  16. In the Express Messaging Line box type the Express Messaging Line number if the subscriber has one.

  17. If the subscriber wants to use the Express Messaging Line to accept faxes only and not voice messages, select the Fax Only Option.

  18. If you want to enable Mailbox Restrictions, select the Enable Mailbox Restrictions check box. This limits external log in access or internal administration to a subscriber mailbox.

  19. If you want to assign Park and Page to the mailbox:

  20. In the  Email Address box type a Message Forwarding e-mail address for the subscriber mailbox owner.

    The Email Address appears only if you did not select the Enable Message Forwarding User Administration check box on the System Properties page. The Email Address is the only mailbox Message Forwarding setting that the administrator can enter on behalf of the mailbox owner. The user must enable Message Forwarding in Mailbox Manager. For more information see, Setting the System Properties or Message Forwarding.

  21. Click the Submit button.

  22. If you want to record a Company Directory name, click the Change link for the mailbox and go to Recording a greeting, name or prompt.